COVID Resources Set Safety

Washington State Set Safety Requirements

As of January 2021, Washington State is following a reopening plan called Healthy Washington–Roadmap to Recovery. Currently, the motion picture industry is allowed to resume safe operations in all counties of the state.

All productions must comply with the state’s set safety requirements as listed in the Motion Picture Production COVID-19 Requirements that was approved by the Governor’s Office and the Washington State Department of Health. We've put together a checklist that identifies what each production must do to comply with all the Washington State safety requirements. You can download it here and use it for your own productions. The checklist also includes a link to a Safety Plan template provided by the Governor's Office.

As you plan for your productions, please check with the local film office or permitting agency where you plan to film as each jurisdiction may have additional safety requirements or permitting restrictions.

Recent Updates

April 15, 2021:The Joint Unions & Guilds of Entertainment have agreed to a 60 day extension of the Return to Work Agreement. As such, the protocols will remain in place through June 30, 2021. You can read about the extension as well as modifications to the agreement here.

COVID-19 Resources for Film Production

Please Note: These resources were curated from the recommendations of different government agencies, industry organizations, and industry members. We ask that each production do its due diligence in researching before choosing what resources are the best fit for them.

Set Safety Protocols

COVID-19 Return to Work Agreement
Source: DGA, IATSE, SAG-AFTRA and Teamsters/Basic Crafts

Return to Work Agreement Extension Information
Source: DGA, IATSE, SAG-AFTRA and Teamsters/Basic Crafts

Return to Work Agreement FAQ
Source: SAG-AFTRA

AICP COVID-19 Commercial Production Safety and Testing Protocol Agreement
Source: AICP, IATSE, DGA, Teamsters

AICP COVID-19 Protocols Summary
Source: AICP, IATSE, DGA, Teamsters

AICP COVID-19 Workplace Guidelines and Considerations
Source: AICP, IATSE, DGA, Teamsters

The Safe Way Forward
Source: DGA, IATSE, SAG-AFTRA and Teamsters

The White Paper
Source: Alliance of Motion Picture and Television Producers

PGA's COVID Safety Protocols
Source: Producers Guild of America

IATSE Craft Specific Protocols
Source: IATSE

Make-Up Artists & Hair Stylists Safety Guidelines
Source: IATSE LOCAL 706

Costume Department Guidelines
Source: IATSE LOCAL 705 and LOCAL 892

Workplace COVID Resources

Workplace Safety Guidance
Source: Washington State Coronavirus Response Site

WA State Labor & Industries COVID Materials
Source: WA State Labor & Industries

COVID-19 Guidance on Ventilation in the Workplace
Source: WA State Labor & Industries

Open Air and Outdoor Seating Requirements
Source: Washington State Governor's Office

COVID Resources & Recommendations
Source: Washington State Department of Health

Workplace and Employer Resources & Recommendations
Source: Washington State Department of Health

Guidance on Preparing Workplaces for COVID-19
Source: Occupational Safety and Health Administration (OSHA)

General Guidance for Workers
Source: Occupational Safety and Health Administration (OSHA)

Prepare your Small Business and Employees for the Effects of COVID-19
Source: The Centers for Disease Control and Prevention (CDC)

Interim Guidance for Businesses and Employers Responding to COVID-19
Source: The Centers for Disease Control and Prevention (CDC)

COVID-19 Handbook for the Creative Sector
Source: King County Creative

AWB Business Tool Kit
Source: Association of Washington Businesses

Construction Clearinghouse: COVID-19 Resources
Source: The Center for Construction Research and Training

Safety Planning

Washington Exposure Notifications (WA Notify App)
Source: Washington State Department of Health

Washington State Safe Start Safety Plan Template
Source: Washington State Governor's Office

Request a COVID-19 prevention consultation
Source: WA State Labor & Industries

Employers can request COVID-19 prevention advice and help from L&I’s Division of Occupational Safety and Health (DOSH)

Virtual Tool: Which Mask to Use
Source: WA State Department of Labor & Industries

COVID-19 Daily Health Screening Template
Source: Washington Filmworks

This template was provided by industry members who have successfully utilized it for their productions.

COVID-19 Set Safety Checklist
Source: Washington Filmworks

This checklist identifies what each production must do to comply with all the Washington State safety requirements.

Set Safety Information Sheet for Workers
Source: Washington Filmworks

This document includes basic set safety information that you can distribute to your cast and crew.

Sample Safety Acknowledgement Form
Source: Washington Filmworks

Washington State Safe Start Safety Plan Template
Source: Washington State Governor's Office

IATSE COVID Tip Sheet
Source: IATSE

Greenlight Considerations
Source: Producers Guild of America

Guidelines to help Producers determine whether to resume or “greenlight” their production.

COVID Budget Considerations
Source: Producers Guild of America

A list of potential budgetary considerations to account for while ensuring the safety of the production team during the COVID-19 pandemic.

Red Light Procedures
Source: Producers Guild of America

Guidelines to help Producers with the step-by-step process of determining if and when to shut down the production.

IATSE Sample Safety Plan
Source: IATSE

IATSE Safety Precautions for Commercials
Source: IATSE

COVID-19 Safety Plan Tool
Source: Worksafe BC

AWB Safe Work Plan Template
Source: Association of Washington Businesses

Independent Filmmaking in the Time of Coronavirus
Source: Doc Society, Field of Vision, and Sundance Institute

A risk-assessment guide for non-fiction filmmakers.

Employee COVID-19 Daily Screening Template
Source: Archbright

SetSream

Remote streaming solution created by local Seattle crew members.

Regardless of the size or type of production, a site-specific COVID-19 Supervisor is required by the Motion Picture Production COVID-19 Requirements.

The role of this individual is to monitor the health of employees and enforce the COVID-19 job site safety plan. There is currently no state or federally sanctioned certification for this role. This individual should be knowledgeable about screening employees for signs/symptoms of COVID-19, how to prevent coronavirus transmission, and the employer’s COVID-19 policies. You can find some training course options under this page's "Safety Training" section.

The national entertainment unions often set industry-standard practices. They are currently recommending the individual performing this role preferably be a set medic and/or has a minimum training of OSHA 30. They also recommend the rate for the COVID Supervisor position should be treated as a department head.

Community Reccomended Resource:
A local community group (Washington COVID-19 Compliance Supervisors Collective) has put together this info sheet about the position as well as this resource website.

Please review the Motion Picture Production COVID-19 Requirements to learn about the guidelines for talent safety. Below is a summary of these guidelines:

Represented Talent: A production that has signed an agreement with SAG-AFTRA (or other relevant talent union or guild) must develop and follow a safety plan approved by the association or union representing talent on the production, and the production must report in advance to its respective county health department the dates when filming will begin. Below are the county health department contacts for our two production centers. For additional county contacts, please reach out to our office.

King County
Kate Becker
Creative Economy Strategist
Office of King County Executive Dow Constantine
Kate.Becker@kingcounty.gov
206-263-3719

Spokane County
Jena Taylor
Health Program Specialist 2
Environmental Public Health
Spokane Regional Health District
jtaylor@srhd.org
(509) 227-9333

Non-Represented Talent: Talent who is working on a production that has not signed an agreement with SAG-AFTRA (or other relevant talent union or guild) or is talent that is not covered by an agreement (such as extras), must follow the Washington State Talent Guidelines found in the Motion Picture Production COVID-19 Requirements, which includes:

- Proper social distancing of at least 6 feet between all people must be maintained. If talent can keep a 6 feet distance, they may remove their cloth facial covering or mask only for the time they are shooting their scene.

- To accommodate “over the shoulder” film angles, actors can be closer than six feet if all performers are masked except for the one performer delivering lines in the scene.

- Talent may be closer than six feet but must have a physical barrier between them at all times (such as plexiglass or masks).

Frequently Asked Questions:

We are often asked about talent who live in the same household and if they can work together closer than six feet without a barrier (such as plexiglass or a mask).

While this allowance does not appear in the Motion Picture Production COVID-19 Requirements, we have received the following statement from the Washington State Emergency Operations Business Services Center that was confirmed by the Governor's Office:

"The physical barrier requirement does not apply to people from the same household, although we would caution against construing "household" broadly. So if two non-union members of the same household (i.e., the two people ordinarily share a domicile) are working within close proximity, they do not need a barrier."

Due to safety regulations regarding the COVID tests, in Washington State, tests must be obtained through a medical source. Some productions have utilized state-sanctioned testing sites throughout the region. Here are some free testing locations:

Free Testing Locations within King County

Free Testing Locations with Spokane County

Some productions have had luck sourcing tests from local medical services. Below are a few services that were recommended by local producers:

Anesis/Atlas Genomics COVID Testing

Anesis has partnered with Atlas Genomics Laboratory to offer antibody and diagnostic COVID-19 testing with results between 1-2 business days, except for tests completed on Friday. Same day results available in certain locations. Available in Seattle, Bellevue, Everett, Renton, Spokane, Tacoma and Olympia.

COVID Response Partners

COVID Response Partners offers on-location or remote testing options with quick turnaround times. They also offer a management dashboard for long term management of screening and testing participants, symptom screening forms, and response outbreak mitigation.

DripHydration COVID-19 Testing

A fully mobile concierge service, DripHydration offers on-site COVID-19 testing. DripHydration offers both rapid antigen testing (results in 15 minutes) and PCR swabs (same-day results available) and has worked with crews of variable sizes. DripHydration primarily services the greater Seattle area but as a mobile service is usually able to meet client's geographical needs if given adequate notice. Currently offering 10% off on all testing for the film industry with additional discounts for bulk testing.

For more information, contact the DripHydration Film Production Liaison:
Lindsay Martin
206-817-7850

Can employers require testing?
According to the U.S. Equal Employment Opportunity Commission, an employer may choose to administer COVID-19 testing to employees before initially permitting them to enter the workplace and/or periodically to determine if their presence in the workplace poses a direct threat to others. For more information, visit this FAQ Page.

For additional information on COVID Testing you can visit:

Washington State Department of Health Testing Page

FDA Testing Page

CDC Testing Page

Safety Training

Occupational Safety and Health Administration (OSHA) Training Site
Source: Occupational Safety and Health Administration (OSHA)

OSHA Authorized Online Outreach Training Providers
Source: Occupational Safety and Health Administration (OSHA)

Basic Employee Training on COVID-19 Infection Prevention
Source: The Division of Occupational Safety & Health (DOSH)

Template framework for basic Employee Training on COVID-19 Infection Prevention.

COVID-19 Sample Training Plans for Contact Tracers, Case Investigators, and Supervisors
Source: The Centers for Disease Control and Prevention (CDC)

WHO Courses and Trainings
World Health Organization

CSATF Training Courses
Source: Contract Services Administration Trust Fund

Construction Clearinghouse: COVID-19 Training Resources
Source: The Center for Construction Research and Training

Inland Northwest AGC: COVID Resource Center
Source: Inland Northwest Associated General Contractors

AGC WA: COVID-Recovery Safety Resources
Source: Associated General Contractors of Washington

GFA COVID-19 Compliance Courses
Source: Georgia Film Academy

COVID-19 Compliance Officer Training
Source: Health Education Services (HES)

COVID-19 Contact Tracing Course
Johns Hopkins University

On-Set Covid Safety Training Program
Seattle Film Institute

FREE COVID-19 AWARENESS Course
Source: 360 Training

360training is on the list of OSHA-Authorized Online Outreach Training Providers

OSHA 10 Hour Online Training
Source: 360 Training

360training is on the list of OSHA-Authorized Online Outreach Training Providers

OSHA 30 Hour Online Training
Source: 360 Training

360training is on the list of OSHA-Authorized Online Outreach Training Providers

PPE & Cleaning Supplies

No & Low Cost Masks and Face Coverings for WA Businesses
Source: Business Health Trust and the Seattle Metropolitan Chamber of Commerce

Small businesses in the State of Washington in any industry can conveniently order the type and quantity needed. Orders are limited to businesses in WA State. You do not have to be a member of BHT or the Seattle Metro Chamber to order.

King County Small Business Safe Start Kits – PPE Request Form
Source: King County

Face Shield Design, Assembly, and User Instructions
Source: WA State Labor & Industries

Different PPE In-Depth Descriptions
Source: American Federation of Labor and Congress of Industrial Organizations

This document provides descriptive information for different types of respirators, masks and face shields, including uses, certification requirements, and OSHA requirements.

Strategies to Optimize the Supply of PPE and Equipment
Source: The Centers for Disease Control and Prevention (CDC)

EPA: List N: Disinfectants for Use Against COVID-19
Source: Environmental Protection Agency (EPA)

AWB Rebound & Recovery
Source: Association of Washington Businesses

The Rebound and Recovery website features an easy-to-use tool for helping small businesses find PPE from Washington manufacturers, plus a toolkit full of downloadable resources.

Personal Protective Equipment (PPE) Sourcing List
Source: The Building Industry Association of Washington

The Building Industry Association of Washington is providing this list as guidance on where to source PPE. They make no endorsement of these companies or guarantee regarding product availability.

Go-4 Nuge's Safety and COVID-Related Rentals and Expendables

A variety of PPE, cleaning supplies, air scrubbers and more

BOOM! Supplies

Masks, gowns, face shields, hand sanitizer

7 Peaks Healthcare Supply

Masks, gowns, boot covers, gloves, eyewear, face shields, thermometers

GVB Medical

Masks, gowns, gloves, eyewear, face shields

Health Research Systems

Masks, gowns, coveralls, boot covers, gloves, face shields, thermometers

Disposable Food Service Gloves

Gloves from Green Paper Products

PPE Solutions for Entertainment industry

Masks, gowns, gloves, cleaning products, paper products, sanitizer

Pure & Clean Disinfectant / Sanitizer products

Cleaners, sanitizer

Rentable Air Scrubbers

These portable filtration systems remove contaminants through filters

Mental Health Resources

Washington State Mental Health Resources
Source: Washington State Coronavirus Resources

This page lists many different resources to find support for your mental health and well-being.

Crisis Connections
Source: WA State Crisis Connections

Crisis Connections provides many resources and support for anxiety, loneliness, recovery, and more. Language interpretation in more than 155 languages is available. Call 866-427-4747 or text HOME to 741741 for support.

Community Support and Well-Being
Source: King County

This page lists wellness resources and small business guides to opportunities to donate and volunteer.

COVID-19 Mental Health and Coping
Source: Spokane Regional Health District

The page lists many different resources for your mental health and coping during this time.

Mental Health Crisis Care: A Best Practices Toolkit
Source: US Department of Health & Human Services

These guidelines are intended to assist states and communities with the development and implementation of effective crisis services and systems.

Care for Your Coronavirus Anxiety Toolkit
Source: Shine

Resources for anxiety and your mental health in a global climate of uncertainty.

SAMHSA Disaster Distress Helpline
Source: U.S. Department of Health & Human Services

SAMHSA Disaster Distress Helpline provides trained counselors and support for stress, anxiety and more. Support available 24/7, 365 days a year. Call 1-800-985-5990 or text TalkWithUS to 66746. Spanish-speakers can call the hotline and press "2" for bilingual support. Interpreters are available for 100 other languages.

Boys Town National Hotline
Source: Boys Town

The Boys Town National Hotline is a free resource and counseling service that assists youth and parents 24/7, year round, nationwide. Spanish-speaking counselors and translation services for more than 100 languages also are available 24 hours a day. Call 1-800-448-3000, text VOICE to 20121, or email hotline@boystown.org to connect.

Video Series: Safety on Set Conversations

Safety on Set Conversations: Let's Talk About Talent

Safety on Set Conversation with COVID-19 Supervisors

Safety on Set Conversations: Working on Set with Make-Up, Hair, and Wardrobe

Safety on Set Conversations: DPs & APs

Safety on Set Conversations: A Chat with Commercial Producers

Safety on Set Conversations: Getting Back to Work

Getting Back to Work: Legal Q&A

Getting Back to Work: Production Insurance Q&A

Set Safety Reporting

Employers should establish an anonymous reporting system that enables workers to report concerns about COVID protocols or other safety issues. If you feel unsafe on a set, the first thing you can do is go to your COVID Supervisor and let them know. If you are on a union shoot, you can contact your local union representative.
Union contacts can be found on our general film resources page here.

Additionally, you can report safety violations anonymously via the Governor's website or with the Washington State Department of Labor and Industries.